Standing Instructions for Public Procurement
Welcome to the Standing Instructions section of the Public Procurement Regulatory Authority (PPRA), Gilgit Baltistan website. These standing instructions serve as a guiding beacon for all stakeholders engaged in the public procurement process. Designed to uphold the principles of transparency, fairness, and efficiency, our standing instructions contribute to fostering excellence in procurement practices.
Key Principles:
- Transparency:
- Ensure all procurement processes are transparent, allowing stakeholders to understand and trust the procedures followed.
- Publish relevant information, including procurement plans, bid notices, and contract award details.
- Fairness:
- Treat all bidders equally and without discrimination.
- Implement fair and impartial evaluation criteria during the bid assessment process.
- Efficiency:
- Streamline procurement processes to ensure timely and cost-effective acquisitions.
- Embrace technology and modern practices to enhance efficiency.
- Accountability:
- Maintain accountability in all stages of procurement, from planning to contract management.
- Adhere to legal and regulatory requirements, promoting responsible and ethical conduct.
Guiding Practices:
- Procurement Planning:
- Develop clear and comprehensive procurement plans, outlining the organization's needs, budget, and timelines.
- Align procurement activities with the organization's overall objectives.
- Market Research:
- Conduct regular market research to stay informed about industry trends, supplier capabilities, and pricing.
- Use market insights to inform procurement decisions.
- Legal Compliance:
- Stay updated on relevant laws, regulations, and guidelines governing public procurement.
- Ensure strict adherence to legal requirements in all procurement activities.
- Tendering Process:
- Clearly define tender requirements, evaluation criteria, and submission guidelines.
- Facilitate a competitive environment that encourages supplier participation.
- Bid Evaluation:
- Establish an unbiased evaluation committee with the necessary expertise.
- Conduct evaluations based on predefined and transparent criteria.
- Contract Management:
- Implement robust contract management procedures to monitor supplier performance.
- Address any deviations from the contract promptly and fairly.
- Record Keeping:
- Maintain detailed records of all procurement activities for transparency and audit purposes.
- Document lessons learned for continuous improvement.
Conclusion:
The Standing Instructions outlined here are foundational to our commitment to excellence in public procurement. By upholding these principles and practices, we contribute to building a procurement ecosystem characterized by integrity, efficiency, and fairness. As stakeholders, your adherence to these instructions ensures the success and credibility of the public procurement process in Gilgit Baltistan. Thank you for your dedication to responsible and transparent procurement practices.